Communications & Engagement Assistant (UKSV)

This role will be based in either York or Glasgow. UKSV operates a hybrid working policy. There is flexibility to split your working week but with a minimum requirement of 60% in the listed Cabinet Office Hubs.

The UK Security Vetting (UKSV) Communication and Employee Engagement Team is a fast-paced and dynamic team, responsible for producing and coordinating UKSV’s communications with all its stakeholders, using a range of media to communicate key messages, strategies and business changes. The Communication and Engagement team play a vital role in building engagement with UKSV’s stakeholders, both internally and externally. As a growing team, we have an opportunity for a Communications and Engagement Assistant to support our work. This role offers insight into a wider range of communications work and the opportunity to use your administrative skills to help us to deliver in a fast-moving environment.

Roles and Responsibilities but not limited to:

• Providing admin support across all aspects of the team’s work.

• Managing our email inboxes and team drives, ensuring email requests are responded to, actioned, and allocated appropriately across the team and documents are stored in line with Cabinet Office data management policies.

• Supporting the team in maintaining our internal intranet and gov.uk presence, keeping the sites up to date with the latest news and guidance, carrying out regular site audits and ensuring users are following policy and guidelines on content and style. Compile analytics to trace site use.

• Liaising with teams across UKSV to ensure all email contact lists are kept up to date and using them to issue internal and external messages as required.

• Liaising with the UKSV Customer Management Team to manage external stakeholder contract information and distribution of external
messages as required.

• Maintaining trackers for all internal and external communications.

• Helping to organise and deliver a range of virtual and in-person events, ranging from online learning sessions to an annual staff conference.

As a Communication and Engagement Assistant within UK Security Vetting, we are looking for people who have the following expertise and
attributes:

• Experience of working in an administrative capacity in an office environment.

• Excellent organisational and time management skills.

• Experience in balancing and prioritising multiple tasks with competing deadlines.

• Able to establish and maintain good working relationships, both within and outside of the immediate team.

• Team player and able to work collaboratively with, and through others.

• Flexible and adaptable.

• IT-confident, ideally with experience of Google Applications.

• Strong written and verbal communication skills.

• Attention to detail.

Additional information:

A minimum 60% of your working time should be spent at your principal workplace. Although requirements to attend other locations for official business will also count towards this level of attendance.

We’ll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Delivering at Pace
• Working Together

Alongside your salary of £24,750, Cabinet Office contributes £6,683 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role.
• An environment with flexible working options.
• A culture encouraging inclusion and diversity.
• A Civil Service Pension which provides an attractive pension, benefits for dependants and average employer contributions of 27%.
• A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.
• This role will be based in either York or Glasgow. UKSV operates a hybrid working policy. There is flexibility to split your working week but with a minimum requirement of 60% in the listed Cabinet Office Hubs.