Administrative & Communications Assistant

Date Posted: 01/03/2024
Req ID: 35494
Faculty/Division: School of Management
Department: Joseph L. Rotman School of Management
Campus: St. George (Downtown Toronto)
Position Number: 00056015

 

Description:

About us:

The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada’s commercial and financial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society. We make a fundamental promise – Here’s where it changes – to our students, our partners and the broader community. Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.

Your opportunity:

Business Design is Rotman’s approach to learning and acting in innovative ways using human-centered design methods. It allows current and future leaders to learn about what both customers need and stakeholders want. Rotman’s Business Design Initiative (BDI) encompasses all design-related education and community engagement activities.

Reporting to the Associate Director Business Design Initiative (BDI), the Administrative & Communications Assistant will be responsible for providing logistical support for BDI event planning and execution, as wellas the development, generation, and management of BDI’s social media strategy and content. The incumbent will work closely with the Associate Director in the delivery of administrative functions related to the BDI including budget management, contract approvals and materials acquisition.

Your responsibilities will include:

 

• Determining logistical details and activities for events and/or programming
• Coordinating tasks for projects and otherstrategic initiatives with stakeholders.
• Creating and maintaining presence on social media/digital platforms.
• Liaising with departmental staff to support content development.
• Gathering relevant or newsworthy content, preparing images and copy for story generation.
• Editing content for brochures, newsletters, websites and/or handbooks.
• Formatting layouts and designs for publications.
• Writing routine documents and correspondence.

 

Essential Qualifications:

 

 

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• A minimum of 3 years of related administrative experience and communications development and management.
• Superior interpersonal and communication skills.
• Highly proficient in Microsoft Suite as well as social media platforms including LinkedIn, Instagram and X.
• Experience with website management is highly preferred.
• Financial management skills.

To be successful in this role you will be:

 

 

• Communicator
• Efficient
• Motivated self-learner
• Proactive
• Problem solver
• Resourceful

 

Notes:

Part-Time position – 50% FTE.

 

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

 

 

 

Closing Date: 01/19/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Part-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 — $65,407 with an annual step progression to a maximum of $83,646. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Pro-rated Pay Scale Group & Hiring Zone: USW Pay Band 09 — $32,407 with an annual step progression to a maximum of $41,823. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial
Recruiter: Diane A Hughes

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.