Intermediate Coordinator, Sports Information and Digital Media

Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students, support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions. We help them apply and enrol for courses, we oversee 11 residences and an award-winning Dining Hall, we organize fun events and varsity sports activities, we run an innovative career development and experiential learning program and much more!

There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.

Position purpose:

Under the guidance of the Sport Information and Digital Media Officer, contribute to the enhancement of the university’s reputation by assisting in the execution of sports information and sports media relations strategies for the varsity athletics programs. Assist with the development of print, media and web content according to Varsity Athletics plans to project a positive image, promote the Gee-Gees brand, and increase the visibility of the varsity athletics programs and their alumni.

In this role, your responsibilities will include:

Sports Information: Assist in the execution of an annual communications plan that supports the varsity athletics program communications needs for various internal and external target audiences, contributing to the strategic plan and the Gee-Gees brand. To this end, write, film, or edit content for programs, newsletters, brochures, speeches, scripts, web, social media and press releases and coordinate translation of all content following priorities identified by the Sport Information and Digital Media Officer. Verify, edit and control the quality of sports information posted on the Varsity Athletics website and disseminated to the media and the public through official channels as required.

Web content management: Contribute to generating and updating web content in line with a plan established by the Sports Information and Digital Media Officer while ensuring compliance with web, official language and accessibility standards and established policies.

League compliance: Assist the Sports Information and Digital Media Officer in fulfilling procedures for conference and national (OUA/RSEQ/U SPORTS) sport regulations, deadlines, and content as it relates to varsity sports information; execute procedures for reporting results.

Photography, videography and webcasting: Assist in the execution of photography, videography and webcasting needs for Varsity Athletics, including video editing, assisting with team photos and headshots sessions, and special events (e.g. banquets). Act as a resource for accredited photographers and videographers on game days. Provide support to the Sports Information and Digital Media Officer in the planning and execution of the home varsity teams webcasts as required.

What you will bring:

• Undergraduate degree, preferably in communications, public relations, sport management or an acceptable equivalent combination of education and experience
• 2 years of proven experience in sports information, journalism, public relations or sport management, preferably with a university athletics department
• Sport knowledge across the scope of varsity programs in a university setting
• Bilingualism – English and French (spoken and written)
• Proven knowledge of digital, broadcast and print media and an appreciation of the rapid pace at which stories evolve in a 24/7 communications environment
• Strong interpersonal skills, exhibits diplomacy and tact
• Excellent oral and written communication skills with a proven experience writing newspaper-style articles
• Strong visual communication skills, strong comprehension of branding and visual storytelling
• Experience interviewing subjects for the production of profile or reaction communications pieces
• Experience in using computer software, such as word processing, spreadsheet, presentation, video editing, Adobe Creative Suite, and database applications
• Ability to predominantly work non-traditional hours during peak periods of the competitive season (August to April)
• Familiarity working with OUA/RSEQ/U SPORTS requirements

Key Competencies at uOttawa:

Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.